Cloud Accounting

To monitor the value flow across each coconut plantation, we will utilize an open-source accounting system. We have selected ERPNext due to its flexibility and composability, enabling us to create a robust solution for current and future operational requirements. Credentials and API keys will be provided to stakeholders, promoting transparency and knowledge transfer across all business areas within Kokonut Network.

What is ERPNext?

ERPNext is a complete business management solution that helps SMEs record all their business transactions in a single system. With ERPNext, SMEs can make informed, fact-based, timely decisions to remain ahead of the competition. It serves as the backbone of a business, adding strength, transparency, and control to your growing enterprise.

ERPNext addresses some fundamental problems SMEs struggle with when managing their resources:

  1. Affordability: It is a Free and Open Source Software, freely available to download and install.

  2. Completeness: All necessary modules are available. View the full list.

  3. Customization: It is easy to add fields, or add more features.

  4. Efficiency: Computing requirements are relatively low (cheaper to host and manage).

  5. Wholesomeness: A single system and database that allows multiple users to record transactions or extract data simultaneously.

ERPNext helps to:

  1. Keep track of the financial indicators of the organization.

  2. Track all invoices and payments.

  3. Know what quantity of which product is available in stock.

  4. Identify and track your key performance indicators (KPIs).

  5. Identify open customer queries.

  6. Manage employee payroll.

  7. Assign tasks and follow up on them.

  8. Maintain a database of all your customers, suppliers, and contacts.

  9. Prepare quotations.

  10. Track your budgets and spending.

  11. Determine effective selling price based on the actual raw material, machinery, and effort cost.

  12. Get reminders on maintenance schedules.

Users And Permissions

In ERPNext, you can create multiple users and assign them different roles.

A role is a set of permissions assigned to a user so that they can access the documents they need. For example, a sales employee will need access to sales transactions but will not have access to approve leaves.

Some users can only access the public-facing part of ERPNext (i.e. a portal view). Such users are called "Website Users". "System Users" will have access to modules and can access documents as per the roles set.

ERPNext implements permission control at the User and Role level. Each user in the system can be assigned multiple roles and permissions. The most important role is "System Manager". Any user having this role can add other users and set roles for all users.

The term 'Open Source' refers to software whose source code is available for its use, distribution, and enhancement to the users.

Unlike proprietary software, open source software is built in public with the help of communication collaboration and made available freely to the users.

ERPNext is a free open-source software published under GNU General Public License (GPLv3) license.

It grants you the freedom to…

  • Use the software for any purpose

  • Change the software to suit your needs

  • Share the software with anyone

  • Share the changes you make

The source code of ERPNext is available on GitHub.

The advantages of open-source software are:

  1. There is no lock-in with one specific vendor.

  2. You can host the application anywhere, including your server, to gain complete ownership and privacy of the data.

  3. You can access a community for help.

  4. You can benefit from using a product that is critiqued and used by a wide range of people, who have reported hundreds of issues and suggestions to improve the product.